BYLAWS OF THE

CAPITAL UNIVERSITY ALUMNI ADVISORY BOARD

 

 

ARTICLE I.   NAME AND TERMINOLOGY

 

1.1        The name of the organization shall be the Capital University Alumni Association.

 

1.2        As used in these Bylaws, “Association” shall mean the Capital University Alumni Association, “Alumni” shall mean alumni and alumna and shall be used for purposes of convenience without gender connotation, “Board” shall mean the Capital University Alumni Advisory Board, and “University” shall mean Capital University.

 

 

ARTICLE II.  PURPOSES

 

The purposes of the Alumni Association shall be:

 

2.1        to promote and to support the general welfare of the University;

 

2.2        to facilitate communication between alumni and the University Administration, Board of Trustees and Faculty;

 

2.3.       to assist, at the University’s request, in fund raising, student recruitment, graduate career placement and other activities for the benefit of the University;

 

2.4        to assist in the planning and activities relating to class reunions, homecoming and other University and alumni activities;

 

2.5        to foster a spirit of pride in and loyalty to the University, including collegiality by encouraging friendship among alumni and to the university through professional, social, service, religious and educational opportunities;

 

2.6        to identify and encourage qualified alumni leaders for service to the University;

 

2.7        to contribute to and promote informative alumni publications.

ARTICLE III.   ALUMNI ASSOCIATION

 

3.1        Membership.

 

3.1.1     Persons who have been enrolled as undergraduate or graduate students of Capital University for one or more semesters shall be regarded as alumni and members of the Association.

 

3.1.2     The Alumni Advisory Board may confer upon selected friends of the University who demonstrate outstanding loyalty and concern for Capital University but are not considered alumni the title “Honorary Alumnus,” who shall have the rights, privileges and responsibilities of other alumni.

 

3.1.3     An accurate list of alumni and friends shall be maintained by the University Relations Support Services at the direction of the Office of Alumni and Parent Relations.

 

3.2        Voting.

 

Each member of the Association shall be entitled to one vote on any matter which may be submitted to a vote of the Association by the Board.

 

 

ARTICLE IV.   ALUMNI ADVISORY BOARD

 

4.1        Powers and Duties.

 

4.1.1     The Board shall serve in an advisory capacity to the Office of Alumni and Parent Relations and the University Administration concerning programs, activities and other matters of interest to alumni.

 

4.1.2     The Board shall assist the Office of Alumni and Parent Relations in planning and conducting alumni events and activities and in promoting the other purposes of the Association.

 

4.1.3     The Board may adopt and amend Bylaw of the Association consistent with Article VII of these Bylaws.

 

4.2        Membership.

 

4.2.1     The Board shall consist of not less than 12 and not more than 30 at large alumni, including the 4 officers of the Association.

 

4.2.2     The Board shall be comprised of persons who evidence an appreciation of, and financial plus other support for, the University and purposes of the Association, and who are representative of the alumni, with consideration given to a variety of factors including age, gender, ethnic diversity, geographical location, vocation, and colleges or schools of the University in which they were enrolled as students.

 

4.2.3     Ex-officio members of the Board who serve without right to vote or hold office shall include the President of the University; the Vice President for University Relations, the Director of Alumni and Parent Relations, the President of the Undergraduate Student Government, and such others as may be designated by the Board.

 

4.3        Meetings.

 

4.3.1     The Board shall meet at least twice each year, normally in the Fall and in the Spring, at times and locations set by the Executive Committee.

 

4.3.2     Special meetings of the Board may be called upon written notice of at least ten days by the President of the Association.

 

4.3.3     Orientation of new Board members and Board retreats or other special activities may be conducted by the Board in consultation with the Office of Alumni and Parent Relations.

 

4.3.4     A majority of members of the Board present in person or by telephone shall constitute a quorum for purposes of conducting business.

 

4.4        Terms

 

4.4.1     Members of the board shall serve three (3) year terms, and shall not be elected to more than two (2) full consecutive terms.

 

4.4.2     The position of a Board member shall become vacant upon death, resignation or incapacity.  Failure to attend two consecutive meetings during a term without qualified excuse as determined by majority vote of the Board is cause for dismissal.

 

4.4.3     A person shall be eligible for election or appointment again, as a Board member after the expiration of three years following the end of such person’s second consecutive full term.

 

4.5        Nomination and Election

4.5.1     Board members shall be elected by members of the Association voting in the election.

 

4.5.2     Board members shall be elected by a mail ballot sent to all members of the Association.  The ballot will consist of a slate of candidates selected by the Nominating Committee.   The ballot will not slate one candidate against another candidate.  The members of the Association may vote for no more candidates than the number of positions to be filled by the election, which number shall be predetermined by the Nominating Committee.  The candidates, equal in number to the positions to be filled by the election, who receive the highest number of votes, shall be elected to the Board.   Elections shall be completed by May 1 of each year, and terms of new Board members shall begin with Spring Commencement of that year.

 

4.5.3     An unexpired term on the Board shall be filled by appointment by the Executive Committee.

 

4.5.4     Additional board members may be added by the Executive Committee to insure the proper balance of factors discussed in 4.2.2.  These additional members would be chosen from the candidates not elected to the Board by the Association.

         

 

ARTICLE V.    OFFICERS

 

5.1        President

 

The President of the Alumni Advisory Board shall serve as chair of the Board and Executive Committee, call special meetings of the Board, and represent the alumni in the search process for the director of Alumni and Parent Relations and the President of the University. The President shall succeed to the Immediate Past President upon conclusion of the President’s term.   The President’s term shall be for two years.

 

5.2        President - Elect

 

The President-Elect shall be a member of the Board and shall preside at meetings in the absence of the President.  The President-Elect shall succeed to the Presidency of the Alumni Advisory Board upon conclusion of the President’s term or in the event of an unexpired term by reason of death, resignation or incapacity of the President, and shall fulfill such other duties as may be assigned. The term shall be for one year.

 

5.3        Vice President

The Vice President shall be a member of the Board, shall preside at meetings of the Board in the absence of both the President and the President-Elect, and shall fulfill such other duties as may be assigned.  The Vice President serves as a liaison from the Board to the Annual Fund Advisory Council.  The Vice President shall succeed to the Presidency for the unexpired term upon the death, resignation or incapacity of both the President and President-Elect.  The term shall be for two years.

 

5.4        Secretary.

 

The Secretary shall be a member of the Board and shall be responsible for keeping minutes of the Board and of the Executive Committee and for such other duties as may be assigned.  In the Secretary’s absence, the Past President shall take the minutes; in the absence of the Secretary and Past President, the President shall appoint a secretary pro tempore.  The term shall be for two years.

 

5.5        Immediate Past President.

 

The Immediate Past President shall be a member of the Board and shall be responsible in assisting the President in understanding the office and its responsibilities.  The Immediate Past President shall serve as an advisor to the President.  The term shall be for one year.

 

5.6        Elections

 

The officers of the Alumni Advisory Board shall be elected by the Alumni Board Members. Elections will be held at the Spring meeting and will be effective May 1 of that same year.  Any years left to be served as Board members will be served concurrently with their elected office.  Elections will be held once every two years.

 

 

ARTICLE VI.   COMMITTEES

 

6.1        Executive Committee

 

6.1.1     The Executive Committee of the Board shall consist of the President, the President-Elect or the Immediate Past President, the Vice President, and the Secretary of  the Alumni Board.  The Director of Alumni and Parent Relations is an ex-officio member.